Tasks, checklists and approvals in one place
Team operations without the chaos
EasyBee runs the work that repeats: recurring tasks, shift checklists, approvals and team chat, in one place, on web and mobile.
- No card required
- Web, iOS and Android
- Live in an afternoon
Why teams switch
Built for work that repeats
Most task tools assume every job is new. Operations don't work that way — the same checks happen every shift, and someone has to prove they happened.
The same task, re-created 52 times
Weekly deep cleans and quarterly audits get typed out again every cycle, or they get forgotten. Neither is a system.
“All good” is not evidence
A ticked box with no reading, no photo and no name against it proves nothing to an auditor, and hides the one fridge that was warm.
Schedules break when people move
Work pinned to one person stops happening the moment they change shift, leave, or cover another site — and it still looks assigned.
Set the rhythm once
Daily opens, weekly deep cleans, quarterly audits. Every occurrence appears on the day it's due, generated from the rule — so nobody re-creates the same task fifty-two times a year.
- Daily, weekly, monthly or yearly, at any interval
- Ends on a date, after a number of runs, or never
- Assigned to a team so the rota can change underneath it
Sign-off with a paper trail
Route completed work through as many named stages as your process needs — manager, then compliance, then whoever else. Every decision is recorded against the person who made it.
- Multi-stage chains with named reviewers
- Rejections reopen the task with the reason attached
- A pending-approvals inbox per reviewer
Platform
Everything the day needs
The parts of a shift that usually live in a spreadsheet, a group chat and somebody's memory.
Assign to teams, not individuals
Give work to a team and whoever is on shift picks it up. Every task carries its location.
Photo evidence at the point of work
Captured on the phone already in someone's hand, attached to the step it belongs to.
Completion and sign-off reporting
Which sites finished, what failed, and who approved it — without opening every task.
Push, mentions and approvals
Native notifications for assignments, @mentions and anything waiting on a decision.
Templates across sites
Save a checklist once and roll the same standard out to every location in one action.
Web, iOS and Android
Managers on the web app, staff on mobile, the same data underneath.
Solutions
However your team runs
Same building blocks, arranged around the routines your industry already has.
By industry
How it works
Live in an afternoon
- 01
Map your work
Create boards for each site or department and add the tasks that repeat.
- 02
Set the rhythm
Pick a repeat pattern and who it goes to — a person or a team, at a location.
- 03
Run the day
Staff see what's due on mobile, complete checklists and submit for approval.
- 04
See what happened
Reporting shows completion rates, overdue work and sign-off history per site.
FAQ
Questions we get asked
- What does EasyBee actually do?
- EasyBee runs the recurring side of team operations: scheduled and one-off tasks, checklists that people complete on shift, approval chains for work that needs sign-off, and team chat alongside it. It combines a Trello-style board with a calendar, so recurring work shows up where it's due without anyone re-creating it.
- Who is EasyBee for?
- Teams that run physical or process-heavy operations — hospitality, facilities, retail, clinics, property management — where the same work repeats on a schedule and someone needs to confirm it was done properly.
- How is it different from a general task manager?
- General task managers assume work is one-off and assigned to a person. EasyBee assumes work repeats: a schedule generates a fresh record each time it is due, it can be assigned to a whole team so whoever is on shift picks it up, and every task carries the location it belongs to. Checklists, approvals and audit history are built in rather than bolted on.
- Can I assign work to a team instead of one person?
- Yes. A task can go to individual people or to a team, so whoever is on shift picks it up instead of it sitting in the list of someone who is off. Every task also carries the location it belongs to, and an asset where relevant, so multi-site routines stay separable and per-site reporting works without tagging anything by hand.
- Does EasyBee work on mobile?
- Yes. EasyBee runs in any browser and as native iOS and Android apps, with push notifications for assignments, mentions and approvals. Staff on the floor typically use mobile while managers use the web app.
- How much does EasyBee cost?
- Pricing is scoped to your operation rather than published as a list price: it depends on how many people need access, how many sites you're coordinating, and how long you need completed work retained. You can start free to see whether it fits, then contact us and we'll price the setup we've actually scoped with you.
- Is there a free plan?
- You can start free and invite your team without a card, for as long as it takes to know EasyBee fits how you work. There's no feature-gated trial that expires before you've rolled it out to a site.
Put the repeating work on autopilot
Set up your first board and schedule in a few minutes. Invite the team when you're ready.