Tasks, checklists and approvals in one place
Team operations without the chaos
EasyBee runs the work that repeats: recurring tasks, shift checklists, approvals and team chat, in one place, on web and mobile.
No card required · Web, iOS and Android
Why teams switch
Built for work that repeats
Most task tools assume every job is new. Operations don't work that way — the same checks happen every shift, and someone has to prove they happened.
Recurring work that schedules itself
Set it once and every occurrence appears on the day it's due — daily opens, weekly deep cleans, quarterly audits. No one re-creates the same task 52 times a year.
Checklists people actually finish
Structured steps with photos, notes and follow-up questions that appear based on the answer given. What was skipped is as visible as what was done.
Approvals with a paper trail
Route completed work to a manager, then compliance, then whoever else needs to sign off. Rejections reopen the task with the reason attached.
Assign to roles, not just people
Give work to a team, a role or a location and whoever is on shift picks it up. Schedules keep working when staff change.
How it works
Live in an afternoon
- 01
Map your work
Create boards for each site or department and add the tasks that repeat.
- 02
Set the rhythm
Pick a schedule and who it goes to — a person, a team, a role or a location.
- 03
Run the day
Staff see what's due on mobile, complete checklists and submit for approval.
- 04
See what happened
Reporting shows completion rates, overdue work and sign-off history per site.
Products
Everything the day needs
Recurring schedules
Set the rhythm once, it runs itself
Set a task once and every occurrence appears on the day it is due — daily opens, weekly cleans, quarterly audits.
Checklists
Proof the work was actually done
Structured steps staff complete on mobile, with photo evidence and follow-ups that appear based on the answer given.
Approvals
Sign-off with a full audit trail
Route completed work through manager, compliance and any other stage, with rejections that reopen the task and explain why.
Chat
Conversation where the work already is
Channels, direct messages and announcements in the same app as the tasks, so context does not live in a separate chat tool.
Solutions
However your team runs
Same building blocks, arranged around the routines your industry already has.
FAQ
Questions we get asked
- What does EasyBee actually do?
- EasyBee runs the recurring side of team operations: scheduled and one-off tasks, checklists that people complete on shift, approval chains for work that needs sign-off, and team chat alongside it. It combines a Trello-style board with a calendar, so recurring work shows up where it's due without anyone re-creating it.
- Who is EasyBee for?
- Teams that run physical or process-heavy operations — hospitality, facilities, retail, clinics, property management — where the same work repeats on a schedule and someone needs to confirm it was done properly.
- How is it different from a general task manager?
- General task managers assume work is one-off and assigned to a person. EasyBee assumes work repeats and is assigned to a role, team or location, so the right person picks it up on the day. Checklists, approvals and audit history are built in rather than bolted on.
- Can I assign work to a role or location instead of a person?
- Yes. Assignees can be individual users, teams, roles or locations. Assigning to a role means whoever holds that role at that site sees the task, which keeps schedules working through staff changes and shift swaps.
- Does EasyBee work on mobile?
- Yes. EasyBee runs in any browser and as native iOS and Android apps, with push notifications for assignments, mentions and approvals. Staff on the floor typically use mobile while managers use the web app.
- How much does EasyBee cost?
- Pricing is scoped to your operation rather than published as a list price: it depends on how many people need access, how many sites you're coordinating, and how long you need completed work retained. You can start free to see whether it fits, then contact us and we'll price the setup we've actually scoped with you.
- Is there a free plan?
- You can start free and invite your team without a card, for as long as it takes to know EasyBee fits how you work. There's no feature-gated trial that expires before you've rolled it out to a site.
Put the repeating work on autopilot
Set up your first board and schedule in a few minutes. Invite the team when you're ready.