Products
Four parts of the same shift
Work that repeats, proof it was done, sign-off from someone who can say so, and the conversation around it. Each stands alone; together they close the loop.
Recurring schedules
Set the rhythm once, it runs itself
Set a task once and every occurrence appears on the day it is due — daily opens, weekly cleans, quarterly audits.
Learn moreChecklists
Proof the work was actually done
Structured steps staff complete on mobile, with photo evidence and follow-ups that appear based on the answer given.
Learn moreApprovals
Sign-off with a full audit trail
Route completed work through manager, compliance and any other stage, with rejections that reopen the task and explain why.
Learn moreChat
Conversation where the work already is
Channels, direct messages and announcements in the same app as the tasks, so context does not live in a separate chat tool.
Learn moreHow they fit
One loop, not four tools
Operations work fails at the joins. A schedule with no evidence proves nothing, evidence nobody signs off is an assertion, and a decision made in a group chat cannot be found six months later.
- 1
A schedule creates the work
The rule generates each occurrence on the day it is due, so nobody re-types a weekly deep clean fifty-two times a year.
- 2
A checklist proves how it was done
Fifteen item types, from pass/fail to temperature and signature, each stamped with who answered and when.
- 3
An approval says it was acceptable
Named stages with named reviewers. Sending one back reopens the work with the reason attached.
- 4
Conversation stays beside it
The message about the warm fridge sits with the task about the warm fridge, not in somebody's personal phone.
The value is in the sequence. A completed checklist that came from a schedule carries its own due date, its own assignee and its own history, so “was the quarterly inspection done at every site, and who accepted it?” is a filter rather than a week of collating folders.
Where to start
Most teams begin with schedules
Recurring work is where the time goes, and it is the easiest thing to move: take the routines that already exist on paper or in a spreadsheet, set each pattern once, and assign it to a team rather than a person so the rota can change underneath it.
Checklists come next, usually when somebody asks a question the schedule cannot answer: not was it done but what was the reading. Approvals follow wherever an unverified claim is expensive, which means statutory checks, food safety, and anything an inspector will ask about. Teams that already have a working rhythm sometimes never need them.
- Web, iOS and Android, same data underneath
- Assign to a team, not one person's list
- Every task carries its location and asset
- Templates roll one standard out to every site
FAQ
Questions before you pick one
- What does EasyBee replace?
- Usually a spreadsheet of recurring jobs, a stack of paper checklists, a group chat where problems get reported, and somebody's memory holding it together. Those four things map onto the four parts of EasyBee, which is why teams tend to adopt it in one move rather than tool by tool.
- Do I have to use all four parts?
- No. Each stands alone. Most teams start with recurring schedules, because that is the part that stops work being re-created by hand every week, then add checklists when they need evidence of how a job was done rather than only that it was closed.
- How is this different from a project management tool?
- Project tools assume work is one-off and belongs to a person. EasyBee assumes work repeats: a schedule generates a fresh record each time it is due, it can be assigned to a team so whoever is on shift picks it up, and every task carries the location it belongs to. Checklists, approvals and audit history are built in rather than bolted on.
Put the repeating work on autopilot
Set up your first board and schedule in a few minutes. Invite the team when you are ready.