Products
Six parts of the same shift
Who is working, the work that repeats, a record of how it was done, sign-off from someone who can say so, a view of what slipped, and the conversation around it. Each stands alone; together they close the loop.
Rota & shifts
The rota, time clock and leave, with the rules and the cost built in
Build the rota, clock in on a phone or a kiosk, track leave balances and export payroll, with working-time rules and labour cost checked as you go.
Learn moreTasks & routines
Set the rhythm once, it runs itself
Set a task once and every occurrence appears on the day it is due — daily opens, weekly cleans, quarterly audits.
Learn moreChecklists
A record of how the work was done
Structured steps staff complete on mobile, with photo evidence and follow-ups that appear based on the answer given.
Learn moreApprovals
Sign-off with a full audit trail
Route completed work through manager, compliance and any other stage, with rejections that reopen the task and explain why.
Learn moreTeam chat
Conversation where the work already is
Channels, direct messages and announcements in the same app as the tasks, so context does not live in a separate chat tool.
Learn moreReports
What was done, missed or still waiting, at every site
See what was done on time, late or missed at each site, which checks fail, what is waiting on sign-off, and get the figures emailed on a schedule.
Learn moreHow they fit
One loop, not six tools
Operations work fails at the joins. A rota that doesn't know the work leaves it to memory, a schedule with no evidence proves nothing, evidence nobody signs off is an assertion, and a decision made in a group chat cannot be found six months later.
- 1
The rota says who is working
Each site's week is planned against what it needs, so the work that follows reaches whoever is actually in.
- 2
A schedule creates the work
The rule generates each occurrence on the day it is due, so nobody re-types a weekly deep clean fifty-two times a year.
- 3
A checklist records how it was done
Nineteen item types, from pass/fail and temperature to signature and barcode, each stamped with who answered and when. A failed answer can raise its own corrective task.
- 4
An approval says it was acceptable
Named stages with named reviewers, and nobody approves their own run. Sending one back reopens the work with the reason attached.
- 5
Reports show where it slipped
Late and missed work, audit scores, flags and waiting sign-offs, by site, emailed to whoever needs them on a schedule.
- 6
Conversation stays beside it
The message about the warm fridge sits with the task about the warm fridge, not in somebody's personal phone.
The value is in the sequence. A completed checklist that came from a schedule carries its own due date, its own assignee and its own history, so “was the quarterly inspection done at every site, and who accepted it?” is a filter rather than a week of collating folders.
Where to start
Begin with schedules
Recurring work is where the time goes, and it is the easiest thing to move: take the routines that already exist on paper or in a spreadsheet, set each pattern once, and assign it to a team, or to whoever is on shift, rather than to one person.
Checklists come next, usually when somebody asks a question the schedule cannot answer: not was it done but what was the reading. Approvals follow wherever an unverified claim is expensive, which means statutory checks, food safety, and anything an inspector will ask about. Teams that already have a working rhythm sometimes never need them.
- Web, iOS and Android, same data underneath
- Assign to a team, not one person's list
- Every task carries its location and asset
- Templates roll one standard out to every site
FAQ
Questions before you pick one
- What does EasyBee replace?
- Usually a rota in a spreadsheet, a list of recurring jobs, a stack of paper checklists, a group chat where problems get reported, a spreadsheet someone fills in to see how the sites did, and somebody's memory holding it together. Those map onto the six parts of EasyBee, so it can replace them in one move rather than tool by tool.
- Do I have to use all six parts?
- No. Each stands alone. A good first step is recurring schedules, because that is the part that stops work being re-created by hand every week, or shifts, because the rota is the one thing every person checks every week. Checklists follow when they need evidence of how a job was done rather than only that it was closed.
- How is this different from a project management tool?
- Project tools assume work is one-off and belongs to a person. EasyBee assumes work repeats: a schedule generates a fresh record each time it is due, it can be assigned to a team or to whoever is on shift in a position, and every task carries the location it belongs to. Checklists, approvals and audit history are built in rather than bolted on.
Put the repeating work on autopilot
Set up your first board and schedule in a few minutes. Invite the team when you are ready.